Flex Workflow operates on drafts of Content items.

After creating a new Content item or making changes to it, you do not publish it, but instead send a draft to be reviewed by a different user. This user will then be notified of your request for review and will be able to view your draft. Then they can introduce their own modifications, creating a new draft, or leave your draft as it is. Finally, they can publish the latest draft (yours or their own) or send it on to another reviewer.

Notification about requests for review

When you are selected as a reviewer for a Content item, you receive a notification about it by email. The message contains a direct link to the draft.

As a reviewer you also receive notifications in your user profile. When you are logged in, a number appears next to your profile picture (in the top right corner of the screen) which shows how many requests for review you have received.

Click your profile and choose View notifications. You can see a Notifications window with a list of all requests.

^{Notifications window}

Additionally, a message bar appears at the bottom of the screen as soon as a request is sent to you. It contains a link to the Content item to review.

Approval Timeline

When you enter the Edit mode of a Content item which has been sent to review, you will see the Approval Timeline at the top of the screen:

^{Approval Timeline}

This timeline lists all review requests that have been sent out for this Content item.

Introducing changes

You can modify or publish the draft in the same way you edit a standard Content item. If you want to send it on to another reviewer, the procedure is the same as when sending the initial draft.